Physical Security Policy (SEC-POL-006)

1. Objective

This policy establishes comprehensive requirements for protecting [Company Name]’s physical facilities, information systems, and personnel from unauthorized physical access, environmental threats, and security incidents. The policy ensures robust protection of video streaming platform operations and data security across all physical locations and facilities where the company conducts business operations.

2. Scope

This policy applies comprehensively to all Company facilities including offices, data centers, server rooms, and any location where Company equipment, data, or personnel operate across all geographic regions. The scope encompasses all employees, contractors, visitors, and vendors who access Company physical facilities regardless of the duration or purpose of their access.

3. Policy

3.1 Facility Access Control

Physical access to Company facilities must be controlled and monitored:

  • Multi-factor authentication required for entry to sensitive areas
  • Badge-based access control systems with audit logging
  • Visitor management system with escort requirements for non-employees
  • Regular access reviews and prompt revocation for terminated personnel
  • Tailgating prevention measures and security awareness training

3.2 Data Center and Server Room Security

Critical infrastructure areas require enhanced protection:

  • Biometric access controls for data center entry
  • 24/7 monitoring with security cameras and motion detection
  • Environmental monitoring for temperature, humidity, and fire detection
  • Uninterruptible power supply (UPS) and backup generator systems
  • Fire suppression systems appropriate for electronic equipment
  • Secure equipment disposal and destruction procedures

3.3 Workstation and Equipment Security

Physical security of computing equipment must be maintained:

  • Laptop and mobile device encryption requirements
  • Cable locks for desktop computers in open areas
  • Clean desk policy for sensitive information
  • Secure storage for portable media and backup devices
  • Equipment inventory and asset tracking systems
  • Prompt reporting of lost or stolen equipment

3.4 Video Production and Content Creation Areas

Special security measures for content-related facilities:

  • Restricted access to video production studios and editing rooms
  • Secure storage for pre-release content and master copies
  • Digital rights management (DRM) controls for content access
  • Non-disclosure agreements for all personnel with content access
  • Content leak prevention and monitoring systems

3.5 Office Security

General office security requirements:

  • Reception area with visitor check-in procedures
  • Security cameras in common areas and entrances
  • Secure document storage and disposal procedures
  • After-hours access controls and alarm systems
  • Regular security patrols and incident response procedures

3.6 Remote Work Considerations

Physical security for remote work environments:

  • Guidance for securing home office spaces
  • Requirements for locking devices when unattended
  • Prohibition of working in public spaces with sensitive data
  • Secure video conferencing practices
  • Incident reporting for home security breaches

3.7 Emergency Procedures

Physical security emergency response:

  • Evacuation procedures for all facility types
  • Emergency contact information and escalation procedures
  • Business continuity planning for facility unavailability
  • Coordination with local law enforcement and emergency services
  • Regular emergency drills and procedure testing

4. Standards Compliance

Policy Section Standard/Framework Control Reference
3.1 ISO/IEC 27001:2022 A.11.1.1
3.1 PCI DSS v4.0 Req. 9.1.1
3.2 SOC 2 Type II CC6.4
3.2 PCI DSS v4.0 Req. 9.1.2, 9.1.3
3.3 ISO/IEC 27001:2022 A.11.2.1
3.3 PCI DSS v4.0 Req. 9.6.1
3.4 ISO/IEC 27001:2022 A.11.1.5
3.4 PCI DSS v4.0 Req. 9.1.1
3.5 NIST Cybersecurity Framework PR.AC-2
3.6 ISO/IEC 27001:2022 A.6.2.1

5. Definitions

Sensitive Area: Any physical location containing critical systems, confidential data, or infrastructure essential to platform operations.

Tailgating: The practice of following an authorized person through a secure door or access point without proper authentication.

Clean Desk Policy: A security practice requiring that sensitive information not be left visible or accessible when workstations are unattended.

Digital Rights Management (DRM): Technology used to protect copyrighted digital content from unauthorized access and distribution.

Biometric Access Control: Authentication systems using unique biological characteristics such as fingerprints or retinal scans.

Uninterruptible Power Supply (UPS): A backup power system that provides emergency power when main power sources fail.

6. Responsibilities

Role Responsibility
Facilities Management Implement and maintain physical security controls, manage access control systems, and coordinate with security vendors.
[Security Department/Team Name] Monitor physical security incidents, conduct security assessments of facilities, and develop physical security procedures.
Human Resources Manage employee access provisioning and deprovisioning, conduct security awareness training, and support background checks.
[IT/Infrastructure Department/Team Name] Secure computing equipment, implement endpoint protection, and manage technology-based physical security systems.
All Employees Follow physical security procedures, report security incidents, and protect Company assets and information.
Reception and Security Staff Monitor facility access, manage visitor procedures, and respond to physical security incidents.

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